Frequently Asked Questions

Coupa Inspire pricing is:

• Early Bird: $1395 (Pricing until March 11)
• Buy 3 Get 1 Free: $4185
• Buy 5 Get 2 Free: $6975
• Buy 10 Get 4 Free: $13,950
• Regular Registration: $1695 (March 12 until May 12, 2025)
• Customer Ticketing Pricing Includes:
• Keynote Sessions, Breakout Sessions, Community Celebration, All network breaks and receptions, access to the Community + Expo Village

Please note that all prospective customers can obtain discounted passes to Inspire 2025. Please contact your sales representative for more information.

Pre Registration for Customers and multiple package registration will open on November 12. Main registration will begin in early January.

You may substitute your registration to another colleague within your company by sending an email to coupainspire@freeman.com with the new registrant copied. This email should include the following details for the new registrant: Name, Job Title, Email Address, Country of Residence and Mobile Phone.

Please note that the deadline for all transfers and edits is 11:59 PM PT on Thursday, May 8, 2025.

Cancellations received in writing by 11:59 PM PT on Wednesday, April 2, 2025 will be refunded in full. Please email cancellation requests to coupainspire@freeman.com. As we have guarantee commitments to the venue, cancellations received after Wednesday, April 2, 2025 will not be refunded, regardless of registration type.

We are proud to offer group discounting for Inspire 2025 in the following bulk orders:

• Buy 3 Get 1 Free
• Buy 5 Get 2 Free
• Buy 10 Get 4 Free

Pre Registration to reserve your group discounting will begin on November 12. Main registration will start in early January.

You may manage a group of passes through the registration system by purchasing a group bundle and directly inviting your colleagues to register using your passes. For more information on becoming a group purchase manager for your company, you may contact coupainspire@freeman.com.

Inspire is a private event for current customers, prospective customers, and invited sponsoring partners of Coupa. Registrations for those outside of these categories will be canceled and refunded.

Registration fees represent the cost of a single pass per person. You may not share passes. You will be signing up for breakout sessions prior to the event.

Coupa Partner attendance is exclusively through sponsorship. If you are a contracted partner of Coupa, please contact your Coupa Alliance Manager to learn more about sponsoring Inspire.

Suitcasing is the act of soliciting business in the aisles during the exhibition or in other public spaces by non-exhibiting companies, including another company’s booth or a hotel lobby. It is Coupa Inspire’s objective to do everything legally possible to protect our Exhibitors from suitcasing. We want our Exhibitors to know that Coupa is tough on suitcasers, and that we are vigilant in our efforts to stop them in order to prevent Exhibitor unhappiness and show erosion.

Please note that while all meeting attendees are invited to the Community Village and Expo, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibit Policies, will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to the Event Staff. Coupa recognizes that suitcasing may also take the form of commercial activity conducted from a hotel guest room or hospitality suite; a restaurant, club, or any other public place of assembly. For the purposes of this policy, suitcasing violations may occur at venues other than the exhibition floor and at other events. Requests for hospitality suites must be approved by Coupa Inspire and are only available to confirmed exhibitors.

We are pleased to offer a room block at the Aria at the guaranteed lowest conference rate of $269 per night (plus tax and resort fee). Once you register for Coupa Inspire, you will receive the link to book your sleeping room.

The special room rate will be available through Friday, April 18, 2025, or until the room block is full. A credit card is required at the time of booking and a deposit equal to one night’s room and tax will be charged.

Please refer to your confirmation email or contact the hotel directly to adjust your room reservation.

Hotels will allow individual attendees the right to cancel their guestroom reservations without penalty up to seventy-two (72) hours prior to the attendee’s scheduled arrival date.

You will receive a confirmation email to the email address provided during booking from the ARIA Resort booking site (called Passkey) seventy-two (72) hours prior to the attendee’s scheduled arrival date.

Please visit https://www.lvcva.com/ to plan your trip before and after Inspire 2025.

You can expect Las Vegas to be warm and dry. The average temperature in May is 90℉. Air conditioning will be running inside, so please bring a sweater!

You should fly into Las Vegas McCarran International Airport (LAS). It is roughly a 20-minute ride from the airport to the ARIA Resort.

We will make campus maps available in the Inspire 2025 mobile app in the Spring. The hotel will also provide a general hotel map at check-in if you are a hotel guest.

Yes! We will have a comprehensive mobile app available for all attendees to use during the event. Attendees will receive directions to download prior to the event.

There will be plenty of opportunities to network with other participants at Inspire. We are excited to announce that Inspire will be partnering with Braindate in 2025. You will be able to meet with like minded participants to discuss and learn through intentional conversations.

The agenda is now available on this website. Breakout session list will be published in February, and signups will be available to registered participants in March.

You will be able to pre-register for customer training upon completing registration. Breakout Session and User Group sign-ups will launch in March. We will alert you via email when it’s time to start selecting the breakouts that best fit your experience and learning needs.

Registered Coupa customers are able to purchase Customer Training packages for sessions scheduled on Monday, May 12, 2025. Sign-ups will be available during the registration process. Availability is based on a first come, first served basis. Additional 45-minute customer training breakout sessions on Tuesday May 13 and Tuesday May 14 are included in your pass price.

We love learning (and savings!). The cost of the May 12, 2025 Customer Training sessions will be $200 per course. Each participant will be able to attend up to two half-day sessions.

Customer training offers a unique opportunity for instructor led sessions with personal support. These full and half day sessions are led by Coupa University and offer an immersive training environment with a chance to meet your peers over the provided lunch.

Badge pickup will be available at the ARIA Resort in the Mariposa Room East Conference Center on the 2nd floor. Please bring your government issued photo ID when you check in.
Registration Hours:
Sunday, May 11, 2025: 3:00 PM – 7:00 PM
Monday, May 12: 8:00 AM – 7:00 PM
Tuesday, May 13: 7:30 AM – 5:00 PM
Wednesday, May 14: 7:30 AM – 5:00 PM

Breakfast and a buffet lunch will be provided on Tuesday and Wednesday. We will be hosting our Welcome Reception on Monday evening and our fabulous Inspire Celebration on Wednesday night! Breakfast and lunch will also be provided for customers who attend Customer Training on Monday, May 12, 2025.

Event organizers recommend you wear business casual attire, such as slacks, blazers, smart jeans, dresses and sweaters. The session rooms may be cool and a sweater or jacket will be useful. For the community celebration you are welcome to dress up or down for comfort.

The party will be onsite at the ARIA. Badges will be required to enter

Yes, we have a private room available for mothers to utilize throughout the conference.

Yes, we have set aside a prayer and meditation/quiet space to utilize during Inspire

Yes, you will be able to view real-time closed captioning and language translation for sessions through our mobile app.

Coupa embraces a global community of companies and leaders, united to make every business dollar spent more effective, equitable, and sustainable.

We’re taking sustainability seriously at Inspire and are gathering detailed data from all vendors and our venue to track Inspire’s environmental footprint in the TRACE by ISLA tool.

We know it is critical to work together to give back to society, open doors of opportunity to underrepresented communities and tackle climate change. You’ve been asking us about how we’re integrating sustainability into our operations and our platform. Learn more by joining these sessions:

• How Supply Chain Leaders Can Be Catalysts for Profits, People, & the Planet
• How to Stay Globally Compliant in an ever changing ESG regulatory landscape
• Navigating Compliance and Procurement: Ensuring Ethical and Sustainable Business Practices
• Invest in Women & Accelerate Progress
• Developing a Supplier Climate Strategy to reduce carbon emissions within your supply chain

Sustainability highlights at Inspire:

• Food functions will offer vegetarian, vegan, and locally sourced options.
• Unserved food will be quickly chilled and packaged for donation to local food pantries
• Water stations will be available to fill your water bottle
• Expo booths and furniture pieces are reusable and built with sustainable materials
• We will neutralize the carbon emissions at the event including hotel rooms, attendee travel and onsite energy use through carbon offsets. Learn more. 

The Sparks registration team is happy to assist

The Inspire team is here to help, please email coupainspire@freeman.com for any accessibility questions or services needs

Specific based on needs, please email coupainspire@freeman.com for more information.

Please email coupainspire@freeman.com if you require accessible seating options.

Please email coupainspire@freeman.com if you require interpreter services.

Yes, please email the help desk at coupainspire@freeman.com if you are bringing a service animal.

Please email coupainspire@freeman.com if you require assistance.

The ARIA Resort concierge can assist in making arrangements for you as needed.

Please contact coupainspire@freeman.com for more information.

Please contact coupainspire@freeman.com for more information.

Please contact coupainspire@freeman.com for more information.

For any additional questions related to Inspire 2025, please contact coupainspire@freeman.com for more information.